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Co-Chairs - CWL 2019 National Convention: Judy Montes and Marilyn Schafer.

In order to encourage volunteer participation from our CWL sisters from the Drumheller, Highwood, Lethbridge and Medicine Hat regions, the Calgary region is establishing a network of CWL sisters in the Calgary Region who are willing to billet their sister-volunteers from these regions. If you are interested in being billeted, please contact Ginette Palmer.

Below is a description of the volunteer duties:

SUB-COMMITTEE and
PORTFOLIO CHAIR
BRIEF SUMMARY OF VOLUNTEER DUTIES

ACCOMMODATIONS & RESERVATIONS
Jan Morel, Chair

Assist the Portfolio Chair with ensuring that all reservations and confirmations of delegates with the hotel are handled in a timely manner. 

Provide information to the Registrations & Credentials committee in a timely manner.

DECORATIONS
Jessie Wunsch
Lilo Garzon

Prepare, set up and take down all decorations for all convention meeting rooms, venues for masses, Monday, Tuesday and Wednesday dinners in the Main Convention Room, as well as flowers for the church and the Prayer Room at the Convention venue.

EXHIBITS
Marilyn Schafer, Chair

Ensure all exhibitors have appropriate signage, tables and chairs for their exhibits; inform them re: storage of their valued items overnight in the Stephen's Room. 

Exhibitors will be setting up their tables outside the Main Convention Room on the Sunday before convention - at noon.  Please note that, if they wish to hear speakers or attend break-out sessions, they will be required to pay the Registration Fee.

HOSPITALITY
Lulu Crespo, Chair

There are many areas our Hospitality volunteers will be needed:

  • at the airport to greet National Executive, Bishops, Guests and Delegates,
  • in the Hyatt lobby and various areas on the Convention floor,
  • at St. Albert the Great church and at St. Mary’s Cathedral. 

Volunteers will be provided with information to enable them to answer questions with a smile. 

If needed/requested, volunteers will direct people to the buses/C-train or to escort people to downtown events/venues.  Volunteers will also carry hand-held signs. 

Other requirements will be dependent on what the other portfolios might require of the hospitality team. See the article below for more details.

LITURGY
Sharon Malec      

Assist the Portfolio Chair, including ushering, with all Eucharistic Celebrations - ie at the Hyatt Hotel and at the 2 churches ie St. Albert the Great (Opening Mass) and St. Mary's Cathedral (Closing Mass). 

Man the Prayer Room in shifts from 6:30am to 6:00pm from Sunday (pre-convention) to Wednesday afternoon 3:00pm, ensuring silence is maintained, as the Blessed Sacrament will be housed in the Prayer Room.

PRINTING
Gayleen Hamilton
Gabrielle Simpson

Assist the Portfolio Chair with editing, collating and organizing all printed booklets, tickets for Special Events, Signage. 

Arrange for getting the printed material to the respective Portfolio Chairs in a timely manner.

PROTOCOL
Sharon Malec

Assist the Portfolio Chair with following all protocol during the convention.  Of particular note is the protocol for the Flags - for the Opening Mass, Convention Floor and Closing Mass. 

REGISTRATION & CREDENTIALS
Hertha Rose

Assist the Portfolio Chair with preparing and distributing all registration packages for the delegates (900 to 1000). 

Registration desks will be set up in the Lobby of the Conference floor (3rd floor) and volunteers will be asked to man the desks in shifts, before and during the convention.  Answer all questions related to registration and special events, and ensure all delegates sign up for the Provincial Dinners and the Gala Banquet. 

SALE OF LEAGUE SUPPLIES
Gayleen Hamilton

Assist the Portfolio Chair with assembling and displaying all the items received from National for sale. 

Man the desk - in shifts - during the convention. 

On Wednesday afternoon ensure all unsold items are packed and verified for return shipping to national office.

SECRETARIAT OFFICE
Wanda Grisak  

Assist the Portfolio Chair with setting up a 'mini-office' with appropriate equipment and stationery in order to support the national executive before, during and after convention. 

There is a lot of stapling, sorting and collating of resolutions that needs to be done in time for the Resolutions Dialogue meeting on Sunday afternoon at 2:30pm in the Main Convention Room.  Volunteers will work in shifts.

SUPPORT
Lulu Crespo

Lend support to all other committees, where needed, throughout the convention.

TICKETS & SPECIAL EVENTS
Jan Morel

Assist the Portfolio Chair with ensuring that delegates have tickets for Transportation and all Special Events. 

Collect tickets for all Tours and Special Events, including the Gala Banquet. 

The Gala Banquet is a responsibility of this committee and will require volunteers to ensure its success.

TRANSPORTATION

Assist the Portfolio Chair with ensuring all delegates are directed to their appropriate transportation, be it for opening and closing masses, or for tours. 

These volunteers will be responsible for holding up signs to direct the delegates to their transportation for the events.  Also assist with directing Special Guests, National Executive and Bishops to the limousines, if applicable.

Thank you for volunteering to be a huge part of our 2019 CWL National Convention. Sign up at http://signup.com/go/ByVodY


 

Branded in Christ

20 Sep 2019

Unplanned
Date 20 Sep 2019 7:00 pm

21 Sep 2019

Used Book Sale
Date 21 Sep 2019 9:00 am - 3:00 pm

25 Sep 2019

Over 18
Date 25 Sep 2019 7:00 pm

28 Sep 2019

Calgary Diocesan Fall Meeting 2019
Date 28 Sep 2019 8:00 am - 4:00 pm
Sacred Arts – Walk & Talk
Date 28 Sep 2019 1:00 pm - 4:00 pm

© Calgary Diocesan CWL