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  1. attend all executive and general meetings of the council
  2. submit all correspondence received to the president for her information and action
  3. compose and send out all correspondence as directed, in some councils this includes all occasion cards to members
  4. list all correspondence to be brought to the meeting
  5. read highlights of all correspondence at the meeting as directed by the president.
    All correspondence received or sent in the name of the council should be reported to the members. This may include thank you letters, invitations, replies to inquiries, information received, etc. It may be summarized, giving pertinent details. Reporting of each letter should start with from whom it was received or to whom it was sent, and the date. Reading of correspondence dealing with a matter appearing later on the agenda may be deferred until the matter comes to the floor of the meeting.
  6. arrange meeting accommodation and notifies members of the time and place of the meeting
  7. be responsible for notices of meetings and conventions

Source: CWL Handbook for Secretaries

Also see the Handbook for

  • Guidelines for business correspondence (p 14-15)
  • Style Guide for League Publications (p 16-18)
  • Personal Letter Writing Guide (p 19)
  • Forms of address and tips on writing to various levels of government and other persons in authority: church, business, school system, professions and other organizations (p 19-21)


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